ATS System

Your source for information about ATS systems including key features and comparisons


The Short…

ATS stands for Applicant Tracking System. With just that said, the term ATS System is perhaps a bit redundant. A bit redundant. Ha.

So who uses an ATS system? Applicant tracking systems are used to – get this – track applicants. Seriously though they are typically used by either in-house Human Resources departments or by third-party staffing agencies and professional recruiters. These professionals are employed in the employment business. Its their job to find candidates and fill open job orders.

Especially in today’s economy, they are often dealing with quite a few resumes and applications for each job opening, and as such tracking applicants can be time consuming. Automated ATS systems and other productivity software help to ease the burden and make recruiters more efficient in their daily job functions, and thus more successful in their careers.

The Long…

An ATS System is a software application that facilitates the electronic management of recruiters needs. ATS Systems can be employed on a small business or Enterprise level, depending upon the specific requirements of the business. An ATS System is quite comparable to a Customer Relationship Management System, though they were designed for the purpose of recruitment tracking.

Almost all large companies utilize some type of ATS System to manage resume data and handle job applications. And dedicated ATS Systems are not uncommon at all for recruitment specific requirements. On the enterprise level, these systems might be offered as a functional addition or module to a Human Resources Information System or a Human Resources Suite. ATS Systems are expanding as well into small and medium sized enterprises through Software as a service offerings or Open Source.

An ATS’s principle function is to provide a database and central location for the recruitment efforts of a company. They are constructed to better assist in the management of application information and resumes. This information is either extracted from potential hires on job boards or collected from internal applications thru the ATS front-end, which is located on the company website.

The vast plurality of resume and job boards-like Career Builder, HotJobs and Monster-have affiliations with applicant tracking systems software vendors to provide ease of data relocation form one system to another and parsing support.

And an ATS’s functionality is certainly not limited to only the collection and mining of data, as ATS System applications within the recruitment field have the ability to automate the process of recruitment via a defined workflow.

Another great benefit of an ATS is coordinating and analyzing recruitment efforts – managing the theoretical structure that’s known as Human Capital. A company specific job board or a corporate career site might be offered, thus allowing businesses to provide opportunities to their internal candidates before external recruitment efforts are employed. Candidates could be identified through information acquired through other means or by using preexisting data. This information is normally stored for retrieval. Applicant tracking systems have immensely expanded offerings which consist of off-site, highly encrypted data and resume search processes.

Applicant Tracking Systems might also be referred to as Talent Platform and/or Talent Management Systems and are usually provided via software as a service or an application service provider model. And generally speaking, the cost and level of service varies greatly amongst the different providers. In Ireland and the U.K., ATS are typically referred to as Recruitment Software.